Applications and Certificates
DEVELOPMENT & BUILDING APPLICATIONS
ALL Development Applications (and associated certificates) are to be submitted and dealt with via the NSW Online Planning Portal, as of 1st July 2021 - www.planningportal.nsw.gov.au, therefore hard copy applications over the counter will no longer be received.
Council has prepared a package to assist applicants in this process (also available in hard copy at Council’s Office):
Applicants are encouraged to use the package to apply for your applications. If you are having trouble using the system, you can contact 1300 305 695 or email info@service.nsw.gov.au. Alternatively, Council staff can provide assistance at the Council Office, appointments are preferred and can be made by contacting the office on 02 6990 1100 or emailing mail@hay.nsw.gov.au
See the Building and Developments menu for development specific information (i.e. Sheds and Shipping Containers in Residential Areas Policy)
*ADDITIONAL FEES - The NSW Government have introduced administration fees for the portal (seperate to Council's fees), and applicant's will be automatically invoiced after their applications are accepted by Council through the portal. For more information please visit -
https://www.planningportal.nsw.gov.au/nsw-planning-portal-service-fees
You may be required to submit further information with your application, the below fact sheets and websites may assist:
Considering becoming an Owner Builder ?
The Department of Fair Trading stipulates that residential work in excess of $10,000 be conducted by a licensed builder or an Owner-Builder Permit must been obtained. Where an Owner-Builder is conducting work in excess of $20,000, the Department of Fair Trading requires them to undertake a study course on the responsibilities of the Owner Builder before issuing the Owner Builders permit. For more information on becoming an owner builder, please view the website below:
Becoming an Owner Builder Website
Insurance under the Home Building Compensation Fund
Where the building work exceeds $20,000 in value, the licensed builder is required to provide insurance under the Home Building Compensation Fund (formerly known as Home Warranty Insurance) and is required to lodge a receipt with the Private Certifying Authority(PCA). For more information please view the information sheet below & website - https://www.service.nsw.gov.au/guide/home-building-compensation-cover
Information Sheet - Home Building Compensation Fund (Insurance)
BASIX Certificate
The NSW State government requires a BASIX Certificate to be obtained prior to Council or PCA issuing any construction certificate or complying development certificate for residential projects.
These projects include any new house, flats, boarding houses, guest houses, backpacker accommodation, residential extensions in excess of $50,000, and a swimming pool that has a larger volume than 40,000 L. The provisions do not apply to an existing house that is re-sited or to the major part of an existing house that is not subject to renovation.
The contact details for obtaining the BASIX certificate is on www.basix.nsw.gov.au
In order to complete the information necessary to obtain the BASIX certificate, you will need a complete set of plans and specifications for the project.
Bush Fire Prone Land
If you are building a dwelling in Bushfire Prone Land, you may be required to complete a Bush Fire Assessment Report to accompany your Development Application:
Guide & Template for Bush Fire Assessment Report
For more information please visit the NSW Rural Fire Service website - https://www.rfs.nsw.gov.au/plan-and-prepare/building-in-a-bush-fire-area
Temporary Accommodation
For information on temporary accommodation on-site whilst you build a dwelling, please find fact sheet below:
Temporary Accommodation Fact Sheet
OTHER APPLICATION FORMS
Conveyancing
Council provides a number of certificates for conveyancing purposes that may be of interest when purchasing a property.
The certificates are:
- Outstanding Rates & Charges (S 603)
- Planning Certificate (S 10.7(2) - formerly 149(2))
- Additional Planning Certificate (S 10.7(5) - formerly 149 (5))
- Building Certificate (S 280)
- Outstanding Notices and Orders (S 735A & S 121ZP)
- Swimming Pool Compliance Certificate (S 24)
- Dog Compliance Enclosure (for dangerous and restricted breed dogs)
- Weeds Certificate (Schedule 7 Cl 28)
- Sewer Diagram (identifies any joint private lines)
- Water Meter Reading Certificate (filtered and raw)
Application for Conveyancing Certificate
*
Building Certificate Application
Filming & Photography Application
APPLICATIONS ON EXHIBITION
Planning Proposal on Exhibition
Title: PP-2024-1037 – Hay Shire Housing Facilitation Project
Subject Sites/Description/Current zone:
- Remove the current 550sqm minimum lot size applicable to land located within the RU5 Village Zone (both North and South Hay).
- Rezone land identified as 229 Bourke Street (Lot 2, DP448476 and Lot 135, DP756755) and 41 Cemetery Road (Lot 168, DP756755) from RU1 Primary Production to R2 Low Density Residential Zone.
- Reduce the minimum lot size of land identified as 229 Bourke Street (Lot 2, DP448476 and Lot 135, DP756755) and 41 Cemetery Road (Lot 168, DP756755) from 90ha to 1,500sqm.
- Introduce a new land use zone within the Land Use Table of the LEP, being the R2 Low Density Residential zone.
What is a Planning Proposal: A Planning Proposal must be prepared to rezone or change the planning controls that apply to the land, in a LEP (Local Environmental Plan).
Objective of this Planning Proposal: Hay Shire Council received funding under the Regional Housing Strategic Planning Fund to undertake a Planning Proposal to change the Hay Local Environmental Plan (LEP), which governs the land uses and zoning of properties. This Planning Proposal covers:
- The removal of minimum lot sizes in the existing urban areas of Hay
- The expansion of the Hay urban area, to the east of the town,
Viewing the Planning Proposal: The Planning Proposal (PP-2024-1037) is on exhibition and can be viewed on the NSW Planning Portal - Hay Shire Housing Facilitation Project | Planning Portal - Department of Planning and Environment.
Making a submission: Submissions can be received on the NSW Planning Portal link above, or by emailing mail@hay.nsw.gov.au.
Closing date for submissions: Submissions will be received up until 4.00pm, Wednesday 30th July 2025.
Hay Shire Council is the designated Local Plan-Making Authority for this application, as per Gateway Determination and delegation of the Minister of Planning and Public Spaces, dated 26 August 2024.